Also up for election this April is the position of Secretary, currently held by Brother Todd Latoski. When asked about his position, he provided the following:
The Secretary is, at its basic nature, the “keeper of the records” for the Alumni Association. These duties include keeping minutes of each and every meeting (including, but not limited to, all meetings of the Executive Board, as well as the Spring and Fall general membership meetings), as well as sending notices for all meetings and tracking attendance records of all meetings. In addition, the Secretary shall create and send out all correspondence, whether it be notifications, donation requests, thank-you letters, etc., on behalf of the DZAA.
The Secretary is also responsible for maintaining a membership list and directory of all members of the Delta Zeta Alumni Association, as up-to-date as possible, and maintaining the DZAA website, posting regular weekly articles (currently every Monday, Wednesday, and Friday). All articles posted to the website should be relevant to the DZAA, including, but not limited to, birthday announcements, wedding and birth announcements, special events of the DZAA, regular events of the DZAA, USF sports updates, Chapter updates, Alumni spotlights, Chi Phi history, etc. Further, the Secretary shall create and send out a newsletter three times a year (March, July, and November), highlighting the most important website articles over the previous four months, ensuring that the National Office is provided a copy of each newsletter.
Finally, the Secretary should maintain proper certification of the DZAA with any and all local, state, and federal agencies, including, but not limited to, the filing of the Annual Reports with the Division of Corporations for the Florida Secretary of State.
The office of the Secretary should be held by someone that is organized and well-versed in grammar and proper writing etiquette. While not the most glamorous position on the Board, it is definitely an important one, as the ongoing history of the DZAA is very dependent upon it!