Up for Election – the Secretary

Also up for election this April is the position of Secretary, currently held by Brother Todd Latoski. When asked about his position, he provided the following:

The Secretary is, at its basic nature, the “keeper of the records” for the Alumni Association. These duties include keeping minutes of each and every meeting (including, but not limited to, all meetings of the Executive Board, as well as the Spring and Fall general membership meetings), as well as sending notices for all meetings and tracking attendance records of all meetings. In addition, the Secretary shall create and send out all correspondence, whether it be notifications, donation requests, thank-you letters, etc., on behalf of the DZAA.

579927_10101064027811581_1150879877_nThe Secretary is also responsible for maintaining a membership list and directory of all members of the Delta Zeta Alumni Association, as up-to-date as possible, and maintaining the DZAA website, posting regular weekly articles (currently every Monday, Wednesday, and Friday). All articles posted to the website should be relevant to the DZAA, including, but not limited to, birthday announcements, wedding and birth announcements, special events of the DZAA, regular events of the DZAA, USF sports updates, Chapter updates, Alumni spotlights, Chi Phi history, etc. Further, the Secretary shall create and send out a newsletter three times a year (March, July, and November), highlighting the most important website articles over the previous four months, ensuring that the National Office is provided a copy of each newsletter.

Finally, the Secretary should maintain proper certification of the DZAA with any and all local, state, and federal agencies, including, but not limited to, the filing of the Annual Reports with the Division of Corporations for the Florida Secretary of State.

The office of the Secretary should be held by someone that is organized and well-versed in grammar and proper writing etiquette.  While not the most glamorous position on the Board, it is definitely an important one, as the ongoing history of the DZAA is very dependent upon it!

Up for Election – Vice-President!

Kyllan PurdonNext up for election this April is the position of Vice-President, currently held by Brother Kyllan Purdon. When asked about his position, he provided the following:

The Vice-President is responsible for setting up and hosting the Alumni events – this would include the DZAA Third Thursdays, which is a monthly happy hour that provides an opportunity for the Alumni to get together and give us a break from the normal. There is also the Annual Golf Tournament, each Fall, that raises money for our Chapter of Excellence Fund and homecoming. In the Spring, we have Founders’ Weekend and a banquet to help raise money for the Housing Fund.

The position of the Vice-President runs successfully when he has a group of chairs/people or helpers to whom he can delegate tasks, as the planning, organizing, and running these events can become a bit overwhelming without the help.

Up for Election – President!

1796583_10153886833655245_981596163_nFirst up for election this April is the position of President, currently held by Brother David Ebner. When asked about his position, he provided the following:

There is no checklist of responsibilities for the President of the DZAA. The position is really what you make if it, and in turn, the association is what you make of the position. The DZAA operates like a machine that includes a few gears that constantly roll over one another. The President is maintenance, the resident applies the grease.

Directly, the President oversees all officers and chairman, which in its current rendition, includes the Vice-President, Secretary, Treasurer, Technology Chairman and Archivist. He works closely with these officers on their individual roles and on special assignments. I would estimate that each officer and chairman operates about 90 percent of their time in the realm of special assignments. There should always be a lead on an event, like the Founders Weekend and the Scholarship Scramble, sometimes that will be the President, sometimes it won’t. It is, however, the President’s job to work with the event leader to plan out the stages of the event along with the assignments leading up to the event. Planning is the President’s chief responsibility. Luckily for the DZAA, we have top notch officers and chairman that charge head on into their duties and are reliable and diligent. This will make the job of the President ever so much easier.

In addition to the officers and chairman, you will need to work hand-in-hand with the Chapter Advisor, the University Administrators, the Chapter President and the National Office when situation permits.

As noted above, as long as there is a goal and the calendar is planned out in advance, the President is primarily a paper pusher and motivator. As far as a time commitment goes, you can expect to expire 5 hours a week to the positon. This number increases when events are approaching and decreases when proper planning is executed.

The President of the DZAA is a fun and very rewarding position. I cannot recall all of the compliments I have gotten from our membership and returned to the other board members. It takes us all to carry the DZAA up the hill, but many hands make little work. It’s the President’s job to find the right hands and fill them with tools.