The Fall Bi-Annual General Meeting of the Delta Zeta Alumni Association is less than one week away – Sunday, October 12, 2014 at 11:00 a.m. at the USF Marshall Center, Room MSC 3713. At the meeting, we will be voting on the budget for the 2015 Fiscal Year.
Pursuant to the By-Laws for the DZAA, in order for there to be a quorum at any General Meeting of the DZAA, we must have fifty percent (50%) of all voting members, plus one, present at the meeting. The By-Laws defines a voting member as “any initiated Alumnus of the Chi Phi Fraternity who does not hold voting rights in any other Chapter-specific Alumni Association or Housing Corporation. Voting members must be current on their financial obligations (dues) to the DZAA…” Thus, based upon the large number of currently-paid active Alumni in the DZAA (which, believe it or not, is 48!!!!), twenty-five (25) of those dues-paid members are needed to be present in order for there to be a quorum at the October 12th meeting.
If you are already planning to be at the meeting, great! If you have not made plans, please consider attending the meeting and support the DZAA. We will also be providing a way for you to attend via teleconference. More information on the teleconference is forthcoming.
However, if for any reason you are unable to make it to the meeting or call in, there is another way you can help the DZAA reach its quorum for the meeting …
WATCH YOUR E-MAIL!
An email survey will be going out on Monday, October 6, 2014 around 9:00 AM. In the survey will be two motions, one on the 2015 Budget and another on changing quorum for meetings (you can see how this will be an issue with so many members). By voting on the two motions, you will be theoretically voting by proxy for the meeting. So keep an eye out for that e-mail and please, when you receive it, respond quickly so that we can ensure a quorum is present and all DZAA business can be properly conducted.
If you are a dues paying member and have not received the survey by Tuesday, October 7, email us at dzaa1983@gmail.com. We probably don’t have your email!
We look forward to everyone participating in the Fall meeting and appreciate all of your support!