Tag: Alumni Association

Up for Election – the Treasurer

Ryan SuarezThe final board position up for election this April is the position of Treasurer, currently held by Brother Ryan Suarez. When asked about his position, he provided the following:

The position of the Treasurer is probably the best position to hold within the DZAA executive board. It is easy, you only need basic mathematical skills, and without the Treasurer, nothing can be done! So pretty much, you are more important than the rest of the Board, because you hold the “mullah.”

The primary duties of the Treasurer include:

  1. Maintain constant contact with the financial institution that holds the DZAA’s funds;
  2. Provide the DZAA with monthly balances;
  3. Create a yearly functional operating budget for the DZAA;
  4. Make deposits of all checks and cash received from fundraising and other DZAA events;
  5. Make payment to accounts such as the IRS, website maintenance, business registration, etc;
  6. Research possible investment options to earn the DZAA higher returns on its savings;
  7. Send invoices to all eligible alumni for payment of dues;
  8. Maintain contact with the Chi Phi National Office regarding the DZAA scholarship account;
  9. Be in constant contact with all other Board members; and
  10. Be present at all executive board meetings.

So, in a nutshell, those are the “ins” and “outs” of the Treasurer position. You cannot fail unless you steal our money! And you don’t want to do that, as there will be dire consequences.

If you have any questions regarding this, or any of the other positions on the Board, please do not hesitate to contact us.

Up for Election – the Secretary

Also up for election this April is the position of Secretary, currently held by Brother Todd Latoski. When asked about his position, he provided the following:

The Secretary is, at its basic nature, the “keeper of the records” for the Alumni Association. These duties include keeping minutes of each and every meeting (including, but not limited to, all meetings of the Executive Board, as well as the Spring and Fall general membership meetings), as well as sending notices for all meetings and tracking attendance records of all meetings. In addition, the Secretary shall create and send out all correspondence, whether it be notifications, donation requests, thank-you letters, etc., on behalf of the DZAA.

579927_10101064027811581_1150879877_nThe Secretary is also responsible for maintaining a membership list and directory of all members of the Delta Zeta Alumni Association, as up-to-date as possible, and maintaining the DZAA website, posting regular weekly articles (currently every Monday, Wednesday, and Friday). All articles posted to the website should be relevant to the DZAA, including, but not limited to, birthday announcements, wedding and birth announcements, special events of the DZAA, regular events of the DZAA, USF sports updates, Chapter updates, Alumni spotlights, Chi Phi history, etc. Further, the Secretary shall create and send out a newsletter three times a year (March, July, and November), highlighting the most important website articles over the previous four months, ensuring that the National Office is provided a copy of each newsletter.

Finally, the Secretary should maintain proper certification of the DZAA with any and all local, state, and federal agencies, including, but not limited to, the filing of the Annual Reports with the Division of Corporations for the Florida Secretary of State.

The office of the Secretary should be held by someone that is organized and well-versed in grammar and proper writing etiquette.  While not the most glamorous position on the Board, it is definitely an important one, as the ongoing history of the DZAA is very dependent upon it!

Up for Election – Vice-President!

Kyllan PurdonNext up for election this April is the position of Vice-President, currently held by Brother Kyllan Purdon. When asked about his position, he provided the following:

The Vice-President is responsible for setting up and hosting the Alumni events – this would include the DZAA Third Thursdays, which is a monthly happy hour that provides an opportunity for the Alumni to get together and give us a break from the normal. There is also the Annual Golf Tournament, each Fall, that raises money for our Chapter of Excellence Fund and homecoming. In the Spring, we have Founders’ Weekend and a banquet to help raise money for the Housing Fund.

The position of the Vice-President runs successfully when he has a group of chairs/people or helpers to whom he can delegate tasks, as the planning, organizing, and running these events can become a bit overwhelming without the help.