Tag: DZAA

Founders’ Weekend 2015 – Bi-Annual Meeting

It’s that time of year again – time for the Founders’ Weekend celebration! And with that celebration comes the Spring Meeting of the Delta Zeta Alumni Association!

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This year’s meeting will be held on April 18, 2015 at 11:00 a.m. in Room 3709 of the USF Marshall Center located on the campus of the University of South Florida. In addition to the bi-annual reports of the officers, we will also be holding alumni installation ceremony, as well as elections of the four officers for the next two-year term!

Pursuant to the By-Laws for the DZAA, in order for there to be a quorum at any General Meeting of the DZAA, we must have fifty percent (50%) of all voting members, plus one, present at the meeting. The By-Laws defines a voting member as “any initiated Alumnus of the Chi Phi Fraternity who does not hold voting rights in any other Chapter-specific Alumni Association or Housing Corporation. Voting members must be current on their financial obligations (dues) to the DZAA…” Thus, based upon the large number of currently-paid active Alumni in the DZAA (which, believe it or not, is 48!!!!), twenty-five (25) of those dues-paid members are needed to be present in order for there to be a quorum at the meeting.

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If you are unable to make the meeting, but would like to have a say in the matters that are decided, you can contact the DZAA President, Brother David Ebner, to arrange a proxy vote. However, the more Alumni who are personally present for the meeting, the more successful it will be in deciding the new direction for the Alumni Association in the coming years!

Make your plans now to come out to the Marshall Center on Saturday, April 18th and support the DZAA!  Following the meeting, those interested will be going out for lunch – a time for food, fun, and fellowship!

Up for Election – the Treasurer

Ryan SuarezThe final board position up for election this April is the position of Treasurer, currently held by Brother Ryan Suarez. When asked about his position, he provided the following:

The position of the Treasurer is probably the best position to hold within the DZAA executive board. It is easy, you only need basic mathematical skills, and without the Treasurer, nothing can be done! So pretty much, you are more important than the rest of the Board, because you hold the “mullah.”

The primary duties of the Treasurer include:

  1. Maintain constant contact with the financial institution that holds the DZAA’s funds;
  2. Provide the DZAA with monthly balances;
  3. Create a yearly functional operating budget for the DZAA;
  4. Make deposits of all checks and cash received from fundraising and other DZAA events;
  5. Make payment to accounts such as the IRS, website maintenance, business registration, etc;
  6. Research possible investment options to earn the DZAA higher returns on its savings;
  7. Send invoices to all eligible alumni for payment of dues;
  8. Maintain contact with the Chi Phi National Office regarding the DZAA scholarship account;
  9. Be in constant contact with all other Board members; and
  10. Be present at all executive board meetings.

So, in a nutshell, those are the “ins” and “outs” of the Treasurer position. You cannot fail unless you steal our money! And you don’t want to do that, as there will be dire consequences.

If you have any questions regarding this, or any of the other positions on the Board, please do not hesitate to contact us.